Agile Team Capacity Calculator
Calculate Agile Team Capacity step by step: Capacity (hours) = (members × sprint days − absence days) × focus hours per day − members × event hours.
In short
Formula: Capacity (hours) = (members × sprint days − absence days) × focus hours per day − members × event hours.
What this calculator does
Calculate Agile Team Capacity step by step: Capacity (hours) = (members × sprint days − absence days) × focus hours per day − members × event hours. Worked example, questions and limitations included.
Use it to turn Team members, Working days in sprint, Focus hours per person per day, Total absence days across the team, and the other shown inputs into a checked result you can compare, copy, or rerun with different assumptions.
The page shows the formula, a numeric worked example, and the assumptions that affect this agile delivery calculation.
Inputs and what they mean
- Team members
- — number value.
- Working days in sprint
- — number value.
- Focus hours per person per day
- — number value.
- Total absence days across the team
- — number value.
- Hours per person in sprint events
- — number value.
How to use it
- Enter each value in the unit shown next to the box (use the unit converter first if your numbers are in other units).
- Check the breakdown to see every intermediate step.
- Read the limitations before relying on the result.
Formula
Capacity planning in hours is a widely used team practice; the Scrum Guide leaves sprint planning methods to the team.
Sprint events (planning, review, retrospective, daily scrum) are subtracted because they are not backlog work.
Focus hours should come from the team's own experience.
Capacity (hours) = (members × sprint days − absence days) × focus hours per day − members × event hours.
Inputs used: Team members, Working days in sprint, Focus hours per person per day, Total absence days across the team, Hours per person in sprint events.
Worked example
6 people, 10-day sprint
- Person-days = 60 − 4 = 56.
- Hours = 56 × 6 − 36 = 300 h.
Reading the result
The headline figure is the main answer. Any breakdown underneath shows the parts that make it up, so you can check the working and see what changes when you adjust an input.
Limitations and assumptions
- Treats hours as interchangeable across skills.
- No allowance for unplanned work unless you reduce focus hours.
- Not a commitment.
- Results are planning estimates built only from the figures you enter. They are not a guarantee of cost, schedule or delivery, and they do not replace your organisation's own project controls.
- The result depends on the values you enter for this agile team capacity calculator; it does not supply missing rates, rules, prices, dates, or assumptions for you.
Common questions
Why not 8 hours a day?
Email, support and interruptions take time. Teams typically find 5–6 focus hours realistic, but measure your own.
Hours or points?
This gives hours. The sprint capacity calculator turns velocity into a points figure adjusted for availability.
Should the Scrum Master be included?
Include anyone who will do backlog work, at their real availability. Check the formula, example, and limitations on this page before using the result for a real agile delivery decision.
How do I use the Agile Team Capacity Calculator?
Enter the required values for Team members, Working days in sprint, Focus hours per person per day, Total absence days across the team, Hours per person in sprint events. The calculator applies the formula on this page and shows the main result with any supporting breakdown so you can check the arithmetic.
What formula does the Agile Team Capacity Calculator use?
Capacity (hours) = (members × sprint days − absence days) × focus hours per day − members × event hours. The visible formula section above lists the calculation path and the edge cases the page handles, so the result can be checked without relying on the form alone.
Can the Agile Team Capacity Calculator be used for exact decisions?
Use it as a calculation aid, not as a substitute for checking the underlying rule, contract, policy, or professional advice that applies to your situation. When a result depends on local rules, personal details, prices, or dates, enter those values yourself and confirm them before acting.
Related tools
Calculate Velocity step by step: Velocity = average of completed (done) story points over recent sprints.
Calculate Sprint Capacity step by step: Sprint capacity (points) = average velocity × available person-days ÷ normal person-days.
Calculate Release Forecast step by step: Sprints = remaining points ÷ velocity, rounded up, using both a low and a high velocity to give a range.
Calculate Agile Throughput step by step: Throughput = items finished ÷ period length.
Calculate agile cycle time step by step: cycle time = finish date − start date, shown as average, median and 85th percentile.
Calculate Lead Time step by step: Lead time = delivery date − request date (when the customer asked).