# Meeting Cost Calculator

> Work out what a meeting really costs: attendees × hourly cost × length, per meeting and per year, with person-hours. Your rates, nothing preset.

Page: https://freecalculator.tech/tools/meeting-cost-calculator
Last reviewed: 2026-11-03

## Formula

Cost per meeting = attendees × hourly cost × minutes ÷ 60. Yearly cost = cost per meeting × meetings per year (daily = 260 working days, weekly = 52, every two weeks = 26, monthly = 12).

- Hourly cost = annual pay ÷ paid hours a year (for example 2,080 for 40 h × 52 weeks). Add benefits and overhead yourself if you want a loaded cost.
- Cost per meeting = attendees × hourly cost × minutes ÷ 60. Yearly cost = cost per meeting × meetings per year (daily = 260 working days, weekly = 52, every two weeks = 26, monthly = 12).
- Inputs used: Number of attendees, Average hourly cost per attendee, Meeting length, How often, Currency (symbol only, never converted).

## Inputs

- Number of attendees
- Average hourly cost per attendee
- Meeting length
- How often
- Currency (symbol only, never converted)

## Worked example: Weekly 1-hour meeting with 8 people at 60/h

8 × 60 × 1 = 480 per meeting; × 52 = 24,960 a year.
1. Person-hours = 8 × 60 ÷ 60 = 8 h.
2. Cost = 8 h × 60 = 480.
3. Yearly = 480 × 52 = 24,960.

## Common questions

### What hourly cost should I use?

Divide annual pay by paid hours a year. To include benefits, payroll taxes and overhead, raise the figure by your own on-cost percentage; nothing is added for you.

### Does it count preparation or travel time?

No. Add those minutes to the meeting length if you want them included.

### How many days is 'every working day'?

260 a year (5 days × 52 weeks). It does not subtract holidays; pick a different frequency or adjust if that matters.

### How do I use the Meeting Cost Calculator?

Enter the required values for Number of attendees, Average hourly cost per attendee, Meeting length, How often, Currency (symbol only, never converted). The calculator applies the formula on this page and shows the main result with any supporting breakdown so you can check the arithmetic.

### What formula does the Meeting Cost Calculator use?

Cost per meeting = attendees × hourly cost × minutes ÷ 60. Yearly cost = cost per meeting × meetings per year (daily = 260 working days, weekly = 52, every two weeks = 26, monthly = 12). The visible formula section above lists the calculation path and the edge cases the page handles, so the result can be checked without relying on the form alone.

### Can the Meeting Cost Calculator be used for exact decisions?

Use it as a calculation aid, not as a substitute for checking the underlying rule, contract, policy, or professional advice that applies to your situation. When a result depends on local rules, personal details, prices, or dates, enter those values yourself and confirm them before acting.

## Limitations and assumptions

- Measures the cost of time only, not the value the meeting creates.
- Assumes everyone attends the full length at the same average rate.
- Holidays and cancellations are not subtracted.
- An estimate built only from the figures you enter. It is not financial, tax, legal or employment advice, and real costs, taxes and returns vary.
- The result depends on the values you enter for this meeting cost calculator; it does not supply missing rates, rules, prices, dates, or assumptions for you.

## Sources

- U.S. Bureau of Labor Statistics — https://www.bls.gov/news.release/ecec.tn.htm

## Cite this page

- APA: Free Calculator. (2026, November 3). Meeting Cost Calculator. https://freecalculator.tech/tools/meeting-cost-calculator
- MLA: "Meeting Cost Calculator." Free Calculator, 3 Nov. 2026, https://freecalculator.tech/tools/meeting-cost-calculator.
- Link: Meeting Cost Calculator — Free Calculator, https://freecalculator.tech/tools/meeting-cost-calculator